Road Safety Team Privacy Notice

Our core data protection obligations and commitments are set out in Bradford Council's primary privacy notice.

This notice provides additional privacy information for those accessing the Council’s Road Safety Team and describes how the Road Safety Team collects, uses and shares personal information about you and the types of personal information we need to process, including information the law describes as 'special' because of its sensitivity.

Personal information we collect and use

Information collected by us

The information we collect will be the minimum we need to deliver our service and will include the following personal data we are now required (by the Bikeability Trust who provide the grant funding for the training) to collect.

• Gender
• Ethnicity
• SEND
• Eligibility for free school meals
• Pupil names (for cycle training sessions pupil progress and to issue certificates)

We also collect basic anonymised information relating to training delivered in schools. This information includes:

• school where training was delivered
• date of training
• number of pupils trained, and year group

How we use your personal information

We collect your personal information for the following purposes:

Information that we collect is used to monitor our delivery and provide reports (for example, committee reports or reports to senior managers). This is so that we can be held accountable for the work that we deliver and how we are delivering it.

How long your personal data will be kept

We will hold your personal information in line with Bradford Council’s retention schedule. At its expiry date the information will be reviewed, and only retained where there is an on going requirement to retain for a statutory or legal purpose. Following this your personal information will be securely destroyed.

Information that we collect on behalf of the Bikeability Trust is uploaded to their secure database on an ongoing basis. After data is submitted to the Trust it is deleted from Bradford Council’s systems.

Reasons we can collect and use your personal information

The lawful basis on which we collect and use your personal data is that

• processing is necessary for compliance with a legal obligation
• processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
• collection of data is necessary for Bradford Council to monitor and review the road safety training delivered in schools and to be held accountable for the services it delivers
• collection of data relating to Bikeability is necessary as part of Bradford Council’s grant agreement with the Bikeability Trust.

Who we share your personal information with

We may sometimes share the information that we have collected about you where it is necessary, lawful and fair to do so. We may share information with the following for these purposes:

• The Bikeability Trust; We are obliged to share information as one of the conditions of our grant agreement with them. All data is anonymised. The Bikeability Trust’s privacy notice can be found here.
• Anonymised data about road safety training may be used in reports to which are shared both internally and externally. In some instances, these reports may be available online.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security incidents and we will notify you and the appropriate regulator of any incident where we are legally required to do so.

When computers make any decisions about you?

The Road Safety Team does not make or use automated decisions

When your data is sent to other countries?

We do not send any information we collect about you outside the United Kingdom.

Rights for individuals under the UK GDPR

• Find out about the rights for individuals under the UK GDPR

What are your rights?

Please contact the Corporate Information Governance Team at dpo@bradford.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.

You can contact our Data Protection Officer at dpo@bradford.gov.uk or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.

The UK GDPR also gives you the right to lodge a complaint with the Information Commissioners Office who are the supervisory authority responsible to regulate and monitor the legislative obligations within the UK and can be contacted on 03031 231113.