Adult Services Privacy Notice

What information do we collect?

This varies depending on which service you access:

• name
• address
• date of birth
• contact details
• gender
• gender identity
• ethnicity
• disabilities
• sexual orientation
• religious beliefs
• marital status
• next of kin details
• citizenship
• household composition
• other relevant family information
• GP details and relevant health professionals
• NHS number
• letters/emails received
• bank details
• financial information
• medical information including sensory needs
• case notes
• social care assessments
• mental capacity assessments
• safeguarding information

Who uses this information?

Social care workers, finance workers, analysts, commissioners

Why do we use this information?

This information is captured to ensure that the people in need of support receive appropriate information, care and services dependant on their assessed requirement of need.

What authority does CBMDC have to collect and use this information?

Under the UK General Data Protection Regulations, CBMDC collects and uses this information under powers given to Local Authorities (Councils). The following categories of lawfulness apply:

Personal data

6 (1) (c) processing is necessary for compliance with a legal obligation to which the controller is subject

6 (1) (d) processing is necessary in order to protect the vital interests of the data subject or of another natural person

6 (1) (e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

9 (2) (c) processing is necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent

9 (2) (h) processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of Union or Member State law or pursuant to contract with a health professional

9 (2) (i) processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of Union or Member State law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy

Official Vested Authority

The main basis of our official vested authority is as follows, however this list is not exhaustive:

• Care Act
• Mental Capacity Act
• Safeguarding legislation

In the rare circumstance that we do not have a legal or official vested authority to use your information, we will obtain your consent first.

Who are we likely to share this information with?

We may sometimes share the information we have collected about you where it is necessary, lawful and fair to do so. In each case we will only share the minimum amount of information, only when required, for the following reasons: 

With other Bradford Council departments to

• help safeguard vulnerable adults and children
• provide advice and assistance to you
• help carry out their legal and statutory duties

With health professionals to

• ensure a joined up service for you
• safeguard your vital interests

With the Police to

• help safeguard vulnerable adults and children

With external providers of care to

• ensure the appropriate assessed care and support is provided

  With other government departments to

• interrogate non-identifiable information to inform changes in national funding or legislation

How do we keep this information secure?

Information is kept securely on database and document management systems with strict access and usage rights. Quality checks are in place to ensure information is collected accurately and proportionately.

When computers make any decisions about you

Not applicable

When your data gets sent to other countries

Not applicable

How long do we keep this information?

This varies dependant of the information (for example, if it is personal, financial, sensitive) – a copy of our departmental retention schedule is available

What are your rights?

You have the right to request CBMDC to stop processing your personal data in relation to any council service.  See our main Privacy Notice for details.