School Admissions Privacy Notice
Bradford Council (CBMDC) takes its obligations under the Data Protection legislation very seriously.
The Admissions team collect information from you to assess your child’s eligibility for a school place. We collect your personal information in respect of admissions and appeals which is considered against the Council’s and schools’ policies for admissions alongside the UK General Data Protection Regulations (GDPR), under the powers given to Local Authorities (councils) set out below.
CBMDC is the Data Controller for your information and our legal basis for processing the data is under a legal obligation where it is personal data (such as the School Admissions Regulations and the School Admissions Code), and where we are processing special category information, under our obligations of substantial public interest.
- Article 6 (1) (e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Article 9 (1) Our service also needs to use sensitive personal data relating to you (also called “special category data”) such as religion and ethnic origin information in order to provide equality of opportunity or treatment.
The data collected is required to ensure all children have a school place suitable to their age, ability and needs. CBMDC work to ensure that places are allocated and offered in a fair, transparent and open way.
Sharing information with organisations
In processing your application, we will share information with services within the Council and also with other relevant organisations such as schools, NHS and the Police etc. We will also give some information about you to relevant government departments, such as the Department for Education etc, for statutory reporting purposes and in order to make the services of Bradford better. There may be circumstances where we need to use and share your information without your agreement, however this will only occur where we are legally required to do so. We may share pupil information, including school allocation, with Bradford District Care NHS Foundation Trust where necessary to support the delivery, planning and coordination of health and social care services for children and young people.
How long do we keep this information?
Your personal data may be retained up to your child’s 25th birthday, but is usually only retained until your child is no longer statutory school age or has left school 6th form, after which it will be confidentially destroyed.
Rights for individuals under UK GDPR
What are your rights?
Please contact the Corporate Information Governance Team at dpo@bradford.gov.uk to exercise any of your rights, or if you have a concern about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer at dpo@bradford.gov.uk or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.
Complaints about how the Council has handled personal data are considered under the Council’s complaints policy, section 17: Data Protection complaints in line with the UK GDPR, the Data Protection Act 2018, the Data (Use and Access) Act 2025, ICO guidance and any statutory complaint handling requirements that apply.
For further information related to complaints or to make a complaint visit the complaints section of our website.
You also have the right to approach the supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted on 03031 231113 or through the Information Commissioner's website.
Changes to this privacy notice
We will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with the changes in the law.