Travel Well: walk, wheel cycle Bradford and Keighley Project Privacy Notice

Our core data protection obligations and commitments are set out in Bradford Council's primary privacy notice.

This notice provides additional privacy information for those accessing the Travel Well- walk, wheel, cycle! Project, which links local people to free walking and cycling activities to support you to get more active. This might be cycle training in a safe place, walking with a walk leader or individual travel training, to help you plan a safe route to get somewhere. You might want to become a walk or cycle leader for your community.

The project is paid for using government funds from Active Travel England, who ask us to carry out a before and after survey to see what difference the project makes to people’s lives.

This privacy notice explains how Bradford Council will store and keep your personal information safe, when you get involved. For example:

• when we ask you to give us some information at the start and again later on
• when we refer you to a local organisation of your choice, for cycling, wheeling or walk training
• if you agree to speak to an independent evaluator to help us understand if the project has made a difference to you.

Each organisation that we work with will sign an agreement with the Council to keep your information safe, they will have to agree not to share your information any further, unless they have your written permission to do this.

Any Information you provide will be stored on Sharepoint, a secure online information storage system used by the Council. Safeguards will be put in place to ensure your information is only looked at or used by council staff working for this project, not by other staff or for any other use.

Please take a few minutes to read the information below.

Why do we collect and process personal data?

We collect and process some personal information so that we can refer you to support and keep in contact with you during the project, for example contact details: telephone number, email address.

We need some personal information to understand if the project is being fair and reaching different parts of the community, that it has been designed to reach, for example gender, ethnicity etc.

Data Subjects

Anyone such as yourself who takes part in an activity offered by the Travel Well – walk, wheel, cycle project! and takes part in the evaluation of the project.

Personal Data

If you give your permission we will ask to collect and safely store the following data from you:

• Your full name
• The year you were born – not your full date of birth
• Your contact details such as your personal email address and mobile or telephone number
• Your postcode
• Answers to questions in a survey. You can choose not to answer any of the questions if you prefer. The survey covers:
  • your travel habits
  • your health
  • your gender, ethnicity etc

The survey will either be a paper copy, or a link to fill it in online, whichever you prefer.

How Your Personal Data Will Be Used

Bradford Council will use the information you provide to:

• Help you choose and participate in an activity of your choice
• Understand your needs and offer you the right support to get more active
• Understand if the project is making a positive difference for you
• Learn how best to encourage people to make their everyday journeys more active.

Our funder Active Travel England does not ask us for anyone’s name or enough information to identify anyone. It only asks us to tell them, your:

• Gender
• Ethnicity
• year of birth (not full date of birth)
• part of your postcode eg BD3 1 (not enough to identify where someone lives).

Personal information will Not be included or published in any reports. A report might say:

• 40% of people who did cycle training reported that they were more active as a result
• People living in BD3 were more likely to choose walking over cycling.
• A resident in BD7 said ‘the project really helped me to get out and about and meet people’

Profiling and Automated Decision Making

This means making a decision about a group of people based on one person or a few people’s information. There will be no data profiling or automated decision-making.

Our Legal reason for using your data is based on the Data Protection Act 2018

Article 6(1)(a) – Consent – we have asked through this data agreement for your written consent (your agreement) to store and process your information. There is a box to tick in the survey to say you have read this and agree.

Article 9(1)(a) – Special Category data - Explicit Consent to sharing data – We have asked you to share personal information such as your name, that could identify you. We will not share your personal information without asking you whether you wish to give your permission.

How Long Will We keep Your Data For?

We will safely retain your data for a period of 3 years.

Questions or Concerns?

You can ask to review or change your agreement with the Council at any time, including asking us to destroy any information held about you.

You can contact our Data Protection team with any questions or concerns regarding your personal data. Phone:01274 434506 or email: dpo@bradford.gov.uk or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.

Appeals to the Information Commissioner’s Office for England

If you are unhappy in any way about how we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the national Information Commissioner’s Office (ICO) and tell them about this. Advice is available https://ico.org.uk/concerns/ or by telephoning: 0303 1231113.