Emergency Management Service Privacy Notice
Our core data protection obligations and commitments are set out in Bradford Council's primary privacy notice.
This notice provides additional privacy information for those accessing the Council’s Emergency Management service and describes how the Emergency Management service collects, uses and shares personal information about you and the types of personal information we need to process, including information the law describes as ‘special’ because of its sensitivity.
What information do we collect
The emergency management service may collect some or all of the following information about you depending on what type of assistance you are requesting or what service you are enquiring about:
Common for assistance from Safety Advisory Group (SAG):
- Personal name, address and contact details
- Relevant business, company or organisation name, address and contact details
- Correspondence (emails, letters, notes of telephone conversations)
Common during the course of an 'incident' or 'emergency':
- Personal name, address and contact details
- Relevant business, company or organisation name, address and contact details
- Correspondence (emails, letters, notes of telephone conversations)
Common for security, anti-social behaviour or counter terrorism deterrence
- Body Cam footage
The emergency management service may collect some or all of the following information about you as an 'interested party', such as raising a complaint about an activity within the district:
- Name, address and contact details
Who uses this information?
Emergency management officers use this information. It is also used by relevant council departments and external agencies where it is legal to do so.
Why do we use this information?
We use this information about you to:
- Provide advice and support to event organisers who wish to hold an event within the Bradford District.
- Provide partners information on events so that they can, if necessary, resource it or provide alternative services.
What authority does CBMDC have to collect and use this information?
Under the UK General Data Protection Regulations, the Council’s emergency management service collects and uses this information under powers given to Local Authorities (councils). The following categories of lawfulness apply:
6(1)(a) - Consent of the data subject
6(1)(c) - Processing is necessary for compliance with a legal obligation
6(1)(d) - Processing is necessary to protect the vital interests of a data subject or another person
6(1)(e) - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Who are we likely to share this information with?
We share the information we have collected about you where it is necessary, lawful and fair to do so. In each case we will only share the minimum amount of information, only when required, for the following reasons:
With other Bradford Council departments to:
- provide advice and assistance to you
- help carry out their legal duties, including enforcement of any necessary regulations
- ensure potential risks to public safety are identified and addressed
With external emergency organisations including the West Yorkshire Police, West Yorkshire Fire Service, Yorkshire Ambulance Service, West and public transport operators:
- to assess the management of planned events and any potential adverse effects on the local community
- prevent, detect and prosecute crime, including counter terrorism
How do we keep this information secure?
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security incidents and we will notify you and the appropriate regulator of any incident where we are legally required to do so.
When computers make any decisions about you
The emergency management service does not make or use any automated decisions.
When your data gets sent to other countries
We do not send any information we collect about you outside the United Kingdom.
How long do we keep this information?
We will hold your personal information in line with Bradford Council’s retention schedule. At its expiry date the information will be reviewed, and only retained where there is an on going requirement to retain for a statutory or legal purpose. Following this your personal information will be securely destroyed.
Rights for individuals under UK GDPR
What are your rights?
Please contact the Corporate Information Governance Team at [email protected] to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact our Data Protection Officer at [email protected] or write to: Data Protection Officer, City Hall, Centenary Square, Bradford, BD1 1HY.
The UK GDPR also gives you the right to lodge a complaint with the Information Commissioners Office who are the supervisory authority responsible to regulate and monitor the legislative obligations within the UK and can be contacted on 03031 231113.