Children's Social Care Privacy Notice

What information do we collect

We may collect some or all of the following information about you:

  • personal information (such as name, date of birth and address)
  • characteristics (such as gender, ethnicity and disability)
  • information relating to episodes of being a child in need (such as referral information, assessment information, Section 47 information, Initial Child Protection information and Child Protection Plan information)
  • episodes of being looked after (such as important dates, information on placements)
  • outcomes for looked after children (such as whether health and dental assessments are up to date, strengths and difficulties questionnaire scores and offending)
  • adoptions (such as dates of key court orders and decisions)
  • care leavers (such as their activity and what type of accommodation they have)

Who uses this information?

Children’s Specialist Services (Children’s Services) officers use this information. It may also be used by other council and government departments where it is legal to do so. See the section on ‘Who are we likely to share this information with?’

We use this personal data to:

  • support these children and monitor their progress
  • provide them with pastoral care
  • assess the quality of our services
  • evaluate and improve our policies on children’s social care

Why do we use this information?

We use this information to support families and ensure that children and young people can access education and receive the support they require as well as mitigate risks and the effective identification of need.

What authority does CBMDC have to collect and use this information?

Under the General Data Protection Regulations, CBMDC collects and uses this information under powers given to Local Authorities (councils). The following categories of lawfulness apply:

6(1)(a) Consent of the data subject

6(1)(b) Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract

6(1)(c) Processing is necessary for compliance with a legal obligation

6(1)(d) Processing is necessary to protect the vital interests of a data subject or another person

6(1)(e) Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Legal obligation or public task under various UK laws including but not limited to:

  • The Children Act 1989, 2004
  • The Health & Social Care Act 2012
  • The Health and Social Care (Safety and Quality) Act 2015
  • The Education Regulations 2013
  • The Children and Social Work Act 2017
  • The Care Act 2014
  • The Mental Capacity Act 2005
  • Mental Health Act 1983
  • Local Safeguarding Children & Adults Boards Regulations 2006 (SI 2006/90)
  • the Localism Act 2011
  • The crime and disorder act 1998
  • The welfare reform act 2012
  • The childcare act 2006
  • The equality act 2010

Who are we likely to share this information with?

We may sometimes share the information we have collected about you where it is necessary, lawful and fair to do so. In each case we will only share the minimum amount of information, only when required, for the following reasons:  With other Bradford departments, and partners such as Health, the Police, and the D of E when we need to:

  • safeguard vulnerable children and young people
  • To develop national policies, manage local authority performance, administer and allocate funding and identify and encourage good practice

How do we keep this information secure?

Your information is stored securely on database and document management systems with stringent access and use policies. We also undertake quality checks and monitoring to ensure the information we hold is accurate at the time and being used appropriately.

When computers make any decisions about you

Currently we do not have a system that automatically alerts another system. In the near future CP-IS will be implemented that will automatically alert the NHS when a child or YP has a CP plan.

When your data gets sent to other countries

For liaison with courts or when a child is place abroad

How long do we keep this information?

Your information is retained securely for the date of birth of the pupil + 25 years.

What are your rights?

You have the right to request CBMDC to stop processing your personal data in relation to any council service.  See our main Privacy Notice for details.

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